Organizing Accountability

Users of the MYOBI Trust Network make agreements with their partners (for example customers, employees and suppliers), under the operation of the TTP policy, about the processing of each other’s company and personal data.

In the context of protecting personal data, legal accountability rests on the shoulders of the controller, including the underlying (sub) processors. In the context of responsible business operations, a company also wishes to make agreements with partners about the processing of company data, in particular of trade secrets and intellectual property (the crown jewels of the company).

The Accountability Seal Policy, as part of the TTP policy, which includes the MYOBI Code of Conduct GDPR, is a starting point for organizing accountability. Preparations are being made to have the MYOBI Code of Conduct GDPR approved by the supervisory authority, the Dutch Data Protection Authority (AP).

MYOBI offers companies more certainty about the expectations of the regulator. The expectations offer the opportunity to organize the desired compliance effectively and cost-efficiently.

Ongoing

The implementation of the TTP policy and, in particular, the Accountability Seal Policy, which includes the MYOBI Code of Conduct GDPR, requires MYOBI’s constant attention (see the Timeline). The Accountability Board has its dynamics in implementing the MYOBI Code of Conduct GDPR. Click on the themes:

Timeline, compliance approach

In collaboration with chartered accountants and IT Auditors from Duthler Associates, MYOBI has developed a practical and cost-efficient compliance approach for a company. MYOBI applies this approach to the MYOBI Trust Network for organizing accountability for compliance with the TTP policy (mainly aimed at data protection and information security). Users of the MYOBI Trust Network can expand the approach for their own company-specific needs.

On this page, we inform civil society about the plans and realization of compliance with the TTP policy.

Accountability board

MYOBI has set up an accountability cycle for the MYOBI Code of Conduct GDPR with clear responsibilities, demonstrable accountability and checks on the timely and proper execution of the cycle. In addition to this governance, an Accountability Board has been set up to monitor compliance with the MYOBI GDPR Code of Conduct. 

The members of the Accountability Board are experts in the field of protecting personal data, information security, legislation, risk management, compliance and audit.

Areas of applications

Organising accountability is a challenge for companies. Organizing mutual accountability in a network of cooperating partners is virtually impossible. The legislator requests bilateral accountability in certain areas.

MYOBI, in the role of a trusted third party, facilitates companies in organising their internal and external accountability.

Central to this is a practical compliance approach focused on compliance with the obligations from the TTP-policy, MYOBI Code of Conduct GDPR and other legal and contractual obligations.

A further explanation has been elaborated in a factsheet.
Accountability
Factsheet

Easily broaden the scope:

  • MYOBI Code of Conduct GDPR for other countries. For example, an MYOBI UK Code of Conduct GDPR;
  • Legislative areas for sectors. For example, the Money Laundering and Terrorist Financing (Prevention) Act for customer and supplier management or Medical Device Regulation (MDR) for healthcare;
  • Regional ecosystems. For example, a regional ecosystem for sharing knowledge; or
  • Company-specific legal and compliance model. The codes of conduct will develop into (worldwide) Binding Corporate Rules (BCR).

Become a MYOBI user.

Accept the TTP policy and start the Trust Services.

Frequently asked questions

Use the button to use the MYOBI trust services.

Accountability for the MYOBI Code of Conduct GDPR, as part of the TTP policy, is a result of connecting to the MYOBI Trust Network. Costs for connecting MYOBI depend on turnover, number of employees and entities.

MYOBI Service desk or account management. They answer questions or can refer you to professionals in the field of organizing accountability.

On the MYOBI Trust Network you get current baselines in your own information ecosystem. The information ecosystem also provides access to:

  1. The basic functionalities legal entity framework (LEM). With this, the company manages its own formal and functional organization, and the company makes agreements with other companies to share data;
  2. The basic functionalities of smart contracting. You will receive a contract portfolio with management and processing agreements with which agreements can be made with your partners;
  3. The basic functionalities of smart compliance. Access and use of baselines that are in line with the MYOBI Code of Conduct GDPR;
  4. You receive your own e-learning tenant with basic training in LEM, smart contracting and governance and compliance.

You can look for an expert yourself who meets the requirements of MYOBI or you can ask MYOBI to put you in touch with an expert.

Yes, your accountant can rely on the work you have done for your own Accountability Seal and on the Accountability Seals of your partners. This is due to the confirmation of your FG, the MYOBI test and the supervision by the Accountability Board. Your accountant will likely perform some other investigative work of his own to determine that he can rely on your self-report. You can significantly reduce the costs of accountants with your own accountability activities.

The authorized representative with the right role and authority can request professional help with the function “Request for Service”.

Do you have more questions? Please contact the MYOBI Service desk or account management via +31 0(70) 362 18 07 or sales@myobi.eu.

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MYOBI is a Trusted Third Party (TTP) and ensures that companies and persons maintain control over their company and personal data.

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